One Mobile App to Track 1,500+ Field Workers That Saved Our Client Thousands Monthly.

Project Brief

A leading facility management company in Australia needed a reliable way to monitor cleaning operations across multiple sites. Until we developed their mobile app, everything was tracked manually: paper logs, phone calls, and fragmented reports. As the company grew, this approach led to delays, inconsistent updates, and a lack of accountability.

They partnered with Tech Exactly to build a secure, data-driven custom mobile app that could bring structure and transparency to their field operations. The goal was to provide their cleaning staff with an easy-to-use, mobile-first tool for check-ins and task updates, while enabling administrators to monitor progress, validate work, and manage teams in real-time, without requiring manual follow-ups.

Project Type: Mobile App Development (Cleaners Module)

Location: Australia

Engagement Period: 4-6 months

Engagement Model: Dedicated Team of React Native Developers, UX/UI Designers, Quality Analysts, Mobile App Architects, Business Analysts, and a Project Manager.

Services Offered

iOS & Android Mobile App Development

Job Management Features (QR Check-ins, Geofencing)

Admin Control Panel Development

Photo Upload & Checklist Management

Integration with Training Modules

Real-time Job Tracking & Reporting

Data Security Implementation (GPS Proofing, Anti-Spoofing)

Technologies Used

React Native

AWS Cloud

REST APIs

Geofencing & GPS Location Services

PDF Generation Tools

Push Notifications

What Wasn’t Working And Why It Needed to Change

The client had no digital tool to manage tasks and verify the daily workflow. As operations grew, it created several blind spots:

Unverified Attendance

Since attendance was logged manually, there was no reliable way to confirm if cleaners were truly on-site. This led to instances of inaccurate or falsified check-ins.

No Real-Time Visibility

Admins had no live dashboard to monitor who was working, where, and what progress had been made. It increased the dependency on manual supervision.

Inaccurate Job Reporting

Without a digital record of completed tasks, cleaners relied on memory or paper notes. As a result, progress updates were often incomplete or delayed, leaving admins unsure of the actual job status and quality.

Security Risks

Without login restrictions or update enforcement, the system was vulnerable to misuse. This risked data integrity, compliance, and the overall reliability of the reporting structure.

Training Gaps

Onboarding new cleaners was inconsistent, and training materials were not always accessible or standardized. As a result, staff entered the field with varying levels of preparedness, which affected work quality.

How Tech Exactly Helped

We built a custom mobile app specifically for the client’s cleaning staff: a secure, performance-optimized solution that integrates seamlessly with the company’s existing admin panel. Every feature was crafted to eliminate manual dependencies, improve data accuracy, and strengthen operational security.

QR Code Check-ins & Geofencing

Cleaners could check in by scanning QR codes at job sites, with location data verified via geofencing. This eliminates GPS spoofing and ensures a cleaner’s presence at the correct site.

Real-time Job Tracking

The app communicates continuously with the backend through REST APIs hosted on AWS Cloud. Admins can see active jobs, job durations, and completion status in real time in their apps.

Job Completion Verification

Cleaners could check in by scanning QR codes at job sites, with location data verified via geofencing. This eliminates GPS spoofing and ensures a cleaner’s presence at the correct site.

Induction Training Module

We integrated deep linking via AppsFlyer to connect the app with training modules. Cleaners could access training directly from the app, and once completed, certificates were automatically generated in PDF format and stored in the admin panel.

Admin Control Features

Administrators manage everything from a unified dashboard built with role-based access controls. The system enforces login restrictions, session tracking, and mandatory app updates to maintain security across all devices.

Results That Made a Difference

Geofencing and QR validation led to 100% verified Check-ins.

Automated updates saved approx. 40% time per admin per week

Every task now leaves a verifiable digital trail.

Improved training completion (of cleaners) across all 1000+ sites.

Final Thoughts

The project, which initially aimed to track job site operations of cleaning staff more reliably, has evolved into a foundation for smarter facility operations. The system now processes over 45,000 check-ins monthly, each one verified, timestamped, and linked to photographic evidence..
At Tech Exactly, this is always what we aim for: turning operational headaches into simple, secure digital workflows.

Have an idea and want us to turn it into a market-ready app, reach out to us at info@techexactly.com

Ready to Get Started?

Are you looking to overcome performance challenges or ensure regulatory compliance in your financial platform? Tech Exactly specializes in building scalable, secure, and efficient solutions tailored to your business needs. Reach out to us today to learn how we can help drive your success.

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